On behalf of one of our customers, we are looking for a document controller for a 100 or 50% position.
Responsibility and Authority
The Document Controller reports to the Purchasing Supervisor and is responsible for the planning, execution and monitoring of document administration on all contracts with documentation review requirements. The Document Controller shall generally assist the project expediting department in the document administration on all project contracts. Within frames of authority assigned by the Purchasing Supervisor he shall execute responsibilities as detailed hereunder.
Specifically these comprise:
- Perform all functions in accordance with the Company Policies and the QHSE system, adhering to approved work procedures.
- Participate as assigned in contract reviews.
- Receive instructions/assignments from the Purchasing Supervisor, for execution.
- Execute assignments through review of documentation requirements for each contract.
- Ensure that drawings and other documentation are received from suppliers and transmitted to Client in time for approval if applicable.
Activities
- Monitor, expedite, log and archive documentation from suppliers and clients.
- Unless otherwise agreed within the contract, the documentation turnaround time shall be 10 working days from the day of submission or according to clients requirements: documentation issuance and receipt
dates shall be logged electronically in the job specific Document History file
- All documentation related to a job shall be archived in an assigned digital file.
- Prepare and issue the Supplier Master Document List using the client unless otherwise defined in the contract. The relevant Project Expeditor shall review and accept the Supplier Master Document List before
issuance to clients.
- Document Front Sheets : Ensure that correct information is identified in the respective fields-
- The Document Controller will distribute a copy of all received documentation from client or supplier to the responsible
Project Expeditor and to ensure that minimal time is used for internal review. The Document
- Controller shall obtain Checked and Approved signatures from the Contracts Expeditor before the documentation is re-issued to clients one copy to be held in contract file.
Questions regarding the position may be directed to Finn-Einar Mæle, General Manager in FinnPersonal Search & Selection, phone +47 926 84 466 and/or email finn@finnpersonal.no